Constitution of Edinburgh Graduate Theatre Group
as adopted at a General Meeting held on 6 May 1998
1) Title
The Society shall be known as 'Edinburgh Graduate Theatre Group’.
2) Objects
The objects of the Society shall be to advance the education of the Public in the Art of Drama by the presentation of public performances and other related activities and in furtherance thereof to assist The University of Edinburgh in its promotion and presentation of drama.
3) Membership
Membership shall be open to:
Graduates of The University of Edinburgh
Members of staff of The University of Edinburgh
Such other persons not included in the foregoing as shall wish to further the objects of the Society
4) Subscription
The amount of the Annual Subscription shall be fixed annually by the Executive Committee. The subscription shall become due on August 1st. each year, and shall be payable on demand by the Secretary. Any member whose subscription is unpaid by November 30th. shall forfeit his or her membership
5) Office Bearers
There shall be no fewer than seven and no more than ten Executive Committee Members, namely:
President
Vice-president
Hon. Secretary
Hon. Treasurer
Membership Secretary
No fewer than two and no more than five Ordinary Members
The Executive Committee shall be appointed by the Society at the Annual General Meeting and shall hold office for a period of one year. Committee members shall be eligible for re-election but the President shall not hold office for more than two consecutive years. Any vacancy which may occur ad interim shall be filled by the Society at a General Meeting
6) Committee
The Executive Committee Members shall form a committee which shall manage the affairs of the Society. At all meetings of the Committee four committee members shall form a quorum. The Committee shall have powers to form ad hoc sub-committees to carry out any specific purpose within the scope of the objects of the Society and may appoint such sub-committees power to co-opt members of the Society
7) General Meetings
Unless otherwise arranged the Society shall meet monthly
The Annual General Meeting shall be held in September, October or November each year, as decided by the Executive Committee. Fourteen days notice of the Annual General Meeting shall be given in writing to all members of the Society by the Hon. Secretary
The Hon. Secretary shall convene an Extraordinary General Meeting on the application of the Committee or on receiving a requisition signed by at least six members of the Society setting out the reasons for holding such a meeting. Fourteen days notice of such a meeting shall be given in writing to all members of the Society by the Hon. Secretary and a copy of the requisition shall be sent with each such notice. No other business than that referred to in the notice may be transacted at an Extraordinary General Meeting
At all meetings of the Society eight members shall form a quorum
8) Accounts
The Financial Year shall be from 1st. August to 31st. July
At each Annual General Meeting the Hon. Treasurer shall submit a statement of the Accounts for the immediately preceding Financial Year, such Accounts having been duly audited by an Auditor appointed at the preceding Annual General Meeting. Such an Auditor may be a member of the Society
Any profits made by the Society in the course of its activities and funds acquired by donation or in any other way shall be applied solely to the objects of the Society and in particular no dividend, bonus or other reward for services shall be paid to any member of the Society
The Society has the power to give donations to causes which are “Charitable In Law”
9) Dissolution
In the event of the Society being dissolved any balance of cash remaining in hand after payment of just debts of the Society and after meeting the obligations of the Society shall be donated to The University of Edinburgh
10) Amendments to the Constitution
This Constitution shall be amended only at a General Meeting of the Society of which fourteen days notice in writing shall have been given to all members of the Society. An amendment shall be passed only by a majority of two thirds of the Members present at such a General Meeting
11) Honorary President
An Honorary President may be elected. The Honorary President shall be elected at a General Meeting and shall hold office for a period of three years and shall be eligible for re-election. The Honorary President shall not be a member of the Society
12) Honorary Life Members
An individual may be offered Honorary Life Membership of the Society. Such an individual would be proposed by the Executive Committee and shall be elected by simple majority at a Meeting of the Society